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7 Ways To Improve Your Virtual Employee Onboarding Program

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The onboarding process can often prolong and get tedious for both managers and employees. Understanding new protocols, studying guidelines and various logistics, learning new software can get overwhelming for many.

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With the global pandemic prevailing, remote working is now just an additional challenge for employee onboarding programs. This obstacle has made orienting and integrating employees by means of virtual tools more difficult for managers across the globe.

In this article, learn about how you can tackle and improve your virtual onboarding program for yourself and your employees.

Here’s how you can improve your virtual employee onboarding process

Use an LMS for onboarding training

To carry out the virtual onboarding program effectively, it is often suggested to deploy a learning management system. An LMS is a cloud-based software that makes it easy for training managers to create, deploy, and track their sessions. These LMS come with varied features that makes the entire process smooth and hassle-free. For instance, Docebo LMS features are such that it makes course creation an easy task or makes it possible for instructors to receive regular reports that they can use to gauge their employees’ learning curve.

Keep an eye on details

Onboarding process can often be more challenging virtually than face-to-face. The chances of missing out on the details increases when you are onboarding an employee virtually. It is best to create a detailed guide that can help you keep an eye on all the small details that are required. You can make use of plenty of tools that are available in the market to track these details, prioritize work, and measure the progress on a regular interval.

Offer self-study items

Another way to make onboarding programs less monotonous is by creating a comprehensive list of all the items that employees can go through. These self-study items can be used to fill the breaks and also avoid the monotony of being on calls throughout the day. This list can comprise important details about the company, documents, a few articles, information on the competitors, various websites, and more.

Introduce them to the team and other crucial figures of the company

When you are introducing your employee to the team, ensure that you schedule a face-to-face webcam meeting. This will help the employee get familiar with his or her peers and also aid in breaking the ice. You should also arrange for virtual meetings with all the crucial members of your company that are not a part of their specific team. You can create a few ice-breaking activities beforehand to kickstart the conversation.

Related Read: How to Set Up a Webcam Meeting

Assign a buddy

A buddy or an off-hour mentor would help the employee settle in the organisation and answer the queries when the training managers aren’t available, especially due to the difference in the time zones. Assigning an off-hour mentor beforehand will help you pick the remote employee that has the closest time zone to the newly hired one.

Use varied internal experts

There are several employees that develop an expertise in their particular field of interest. When you are onboarding an employee virtually, it is often suggested to make use of various experts that you might have internally in your teams. This will help in making virtual meetings more diverse and interesting for the employee.

Have everything documented

Last but not the least is to ensure that you have everything documented. When you are onboarding a new employee virtually, it is best to have a kit of all the necessary documentation ready. These documents could include processes and procedures that are specified for a particular job. You should avoid relying on the ‘in-your-head’ knowledge, especially when during virtual onboarding.


Employee onboarding programs can often be overwhelming, especially when it is carried forward virtually. These are just a few tips that you can keep in your mind to improve the entire process and make it smooth.