Streamline your employee scheduling system

employee scheduling systemgeralt / Pixabay

Are you a business owner who is looking to streamline your employee scheduling system? If so, chances are you have looked into the realm of employee scheduling software. Employee scheduling software is one of the best ways a business can manage staff. Visual management is a key component of scheduling software as it enables both upper management and staff to easily look through and organise shifts, schedules and overtime. In today’s article, we look at why employee scheduling is most effective through visual management, so read on to find out more!

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1. The Power of Visuals

Did you know that the human brain can process images 60,000 times faster than it can words? For this reason alone, many businesses rely on a tool for employee scheduling and various other day-to-day business processes. Visuals are often used in lieu of words due to their ability to reach an audience more efficiently and effectively. Thus, scheduling software relies on a more visual approach to organising schedules in forms of timetables and other easy-to-understand visuals. Save time reading hundreds of words by utilising software that offers you a more ocular solution that will assist you in running your business more efficiently.

2. Swap Shifts With Ease

When it comes to shift swapping, ensuring that it is done correctly in order to prevent understaffing is of great importance. Incorrect handling of shift swaps can lead to reduced efficiency in the workplace and employees getting confused about their schedules. With the aid of scheduling software, management and employees have an optic solution that allows management to replace one worker with another should a staff member request for a day off or for their shift to be swapped for whatever reasons. Instead of having to trail through mounds of paperwork, managers can handle the situation with literally, a click of a button.

3. Timetables Made Easy

Ensuring that your staff or shift workers fully comprehend their timetable is essential in reducing absentee levels and preventing understaffing. At the same time, it is not uncommon for staff to get confused with traditional, older forms of time table scheduling. This is why a visual approach to time tables is such a great benefit to businesses. Easy to understand time tables that are generated by your scheduling software is a fantastic way of ensuring that everyone is kept in the loop and fully aware of their shifts for the week. The last thing you want is someone misreading their schedule and not showing up for work! Ensure that this never happens by utilising visual timetables that are understood by all.

4. Humans Are Simply, Visual Creatures

Last but most importantly, visual management in the realm of scheduling is so incredibly effective simply because humans are visual creatures. For this very reason, we can observe the rise in popularity of infographics over text. Visuals are a fantastic way of turning 2000 words into one page of easy-to-read content. Content has also been proven to be absorbed and retained much better when visuals are used over words. If you want your workforce to effectively communicate, schedule their shifts and work to the best of their ability, choosing visuals in your scheduling system is one of the best things you can do for your business.


Visual management is an effective tool in any facet of business. Whether you apply it to your accounting systems, payroll systems or scheduling systems as we have discussed today, you can be sure that both your management and staff will benefit from a more ocular focused management system. We hope that this article has given you some insight into the effectiveness of visual management.



About the Author

Brendan Byrne
While studying economics, Brendan found himself comfortably falling down the rabbit hole of restaurant work, ultimately opening a consulting business and working as a private wine buyer. On a whim, he moved to China, and in his first week following a triumphant pub quiz victory, he found himself bleeding on the floor based on his arrogance. The same man who put him there offered him a job lecturing for the University of Wales in various sister universities throughout the Middle Kingdom. While primarily lecturing in descriptive and comparative statistics, Brendan simultaneously earned an Msc in Banking and International Finance from the University of Wales-Bangor. He's presently doing something he hates, respecting French people. Well, two, his wife and her mother in the lovely town of Antigua, Guatemala. To contact Brendan or give him an exclusive, please contact him at theflask@gmail.com