The Hidden Cost Of Expense Management Operations Revealed

Center’s 2019 Spend Management Report Reveals the Hidden Cost of Expense Management Operations

Study finds that even when software tools are in use, manual, time-intensive tracking, auditing & reporting tasks keep finance teams from critical strategic planning, analysis & collaboration

expense management

Bellevue, Wash. – July 24, 2019 – Center, a finance applications developer helping growing companies optimize business spend through AI-powered expense software, today released its 2019 Spend Management Report, Under Pressure: Operational Challenges for Finance Teams. Based on a survey of 250 U.S.-based finance professionals, the report examines current practices and attitudes related to business spend and expense management. It finds that although 87 percent of respondents use some type of software to manage expenses, the amount of effort finance teams spend on the process itself–from tracking down receipts to closing the books to producing reports–is so time-consuming that it impacts their ability to focus on important strategic work.

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expense management

expense management

These findings are significant at a time when finance departments are being asked to participate more actively in setting and achieving their companies’ strategic goals. Three-quarters (75 percent) of the CFOs who participated in the survey said they’d like more time for strategy and planning. The challenge is that operational work like processing invoices and expenses, producing reports, and closing the books each month takes up the majority of the department’s time and resources.

Hidden Cost

Hidden Cost

Front-Line Pressure

The roles that most feel the pressure of too much operational work are those on the finance department’s front-line: accounting, audit, FP&A, and controllers. These respondents were most likely to say that their current expense management processes need improvement, that the time spent producing reports and analyzing data is frustrating, and that they’d like to hire additional resources if they had the budget.

Hidden Cost

Hidden Cost

The survey revealed a difference in perspective between the front-line teams and CFOs, who were much more likely to describe their expense management processes as “smooth sailing” or to say they didn’t plan to hire because “everything’s under control.” CFOs are often less involved in the day-to-day operations of spend management than controllers and accounting teams, so they may be less aware of the challenges those teams face.

Hidden Cost

Priorities

Both front-line finance teams and CFOs agree on the priorities for their departments in the coming six months. They plan to focus on streamlining current accounting processes (39 percent of respondents) and increasing planning and forecasting accuracy (35 percent). Improving processes and automating spend management will help finance teams dramatically reduce the amount of effort spent on tracking and auditing expenses so they can reallocate that time to work that impacts business growth including spend analysis, strategic planning, and collaboration.

“Time is a finite resource and it’s crucial for organizations to determine how to best allocate it – especially for those members of the finance team,” said Naveen Singh, CEO and co-founder, Center. “Today, organizations need to move beyond spreadsheets and batch-based expense reports. With so much innovation happening in technology, and specifically in AI, finance teams should demand more accurate and real-time data to improve operational visibility, increase productivity, and ultimately help businesses grow.”

Hidden Cost

Center’s SpendOps Suite is a complete corporate card and AI-powered expense management solution that automates the entire spend cycle from planning through purchase, processing, and posting to the general ledger. Together, its CenterCard® Visa® Business Debit and AI-Powered Expensing, Audit and Insights software help finance teams gain real-time visibility into expenses, reduce time to monthly close, and surface data-driven insights.

For more on how organizations can streamline their current expense management processes, download Center’s full 2019 Spend Management Report, Under Pressure: Operational Challenges for Finance Teams here (insert link).

Survey Methodology

In May 2019, Center surveyed over 250 finance professionals from U.S.-based companies of all sizes for this report. For the purpose of comparing based on company size, mid-size companies were defined as 100 to 999 employees.

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About Center               

Center ID Corp., doing business as Center, focuses on helping growing companies fully optimize business spending so they can achieve more. Its Center SpendOps Suite is a complete corporate card and expense solution that includes CenterCard® Visa® Business Debit and AI-Powered Expensing, Audit, and Insights. Center was founded in 2014 and is based in Bellevue, Washington. For more information on Center, please visit www.centercard.com.

The CenterCard™ Visa® Business Debit Card is issued by Central Bank of Kansas City, Member FDIC, pursuant to a license from Visa U.S.A. Inc., and can be used everywhere Visa debit is accepted. Certain fees, terms and conditions are associated with the approval, maintenance, and use of the Card. You should consult your Cardholder Agreement and the fee schedule. If you have any questions regarding the Card or such fees, terms, and conditions, you can contact us toll free at 1-870-455-8522.




About the Author

Jacob Wolinsky
Jacob Wolinsky is the founder of ValueWalk.com, a popular value investing and hedge fund focused investment website. Prior to ValueWalk, Jacob was VP of Business Development at SumZero. Prior to SumZero, Jacob worked as an equity analyst first at a micro-cap focused private equity firm, followed by a stint at a smid cap focused research shop. Jacob lives with his wife and four kids in Passaic NJ. - Email: jacob(at)valuewalk.com - Twitter username: JacobWolinsky - Full Disclosure: I do not purchase any equities anymore to avoid even the appearance of a conflict of interest and because at times I may receive grey areas of insider information. I have a few existing holdings from years ago, but I have sold off most of the equities and now only purchase mutual funds and some ETFs. I also own a few grams of Gold and Silver