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Stock Portfolio Tracking Spreadsheet

stock portfolio tracker spreadsheet using google drive

The Best Stock Portfolio Tracking Spreadsheet

At Old School Value, we focus on providing the best stock analysis software for value investors.

There are plenty of tools that analyze stocks, but not much in the arena of (well made) stock portfolio trackers.

That’s why every serious DIY investor still uses stock portfolio tracking spreadsheets – and why you’re here today.

I’ve probably used 10 or so different portfolio trackers, but nothing met my needs.

I don’t do complicated transactions, options, shorts, ETF’s or even dividends.

But still, nothing suited my basic needs.

I don’t need crazy bells and whistles that only complicate things and cause stock portfolio tracking to be a bigger nightmare than it already is.

Well, not anymore.

Over the past years, I’ve been using a Google Docs version that does what I need. There are options like personal finance websites that sync with your brokerage account and automatically update your transactions to make life easier.

However, my investment accounts are with Interactive Brokers which is not supported by any of the personal finance software.

So I’m stuck doing things manually.

Main Needs from a Stock Portfolio Tracking Spreadsheet

Again, my needs are simple.

  • Enter transactions into a single column without splitting up different transactions
  • Spreadsheet should be able to automatically update how many shares I’m holding for any company
  • Account for dividends
  • Account for splits

I don’t do options so I have no need for such transactions.

I am not an expert in options, so for that, it will be best for you to take this and edit it to match your own needs.

New Stock Portfolio Tracker Spreadsheet

Full credit goes to Investment Moats for his amazing spreadsheet. See it in action.

The creator is a Singaporean investor and it will work right away with what he has.

For it to work for me, I cut out parts that I felt overcomplicated it.

Also made some edits to tailor it for the US exchanges – including pink sheets, OTC and ADR’s.

So you have two options. Use the original or use my edited US version.

How to Save the Stock Tracking Spreadsheet to Your Account

Important:

  • DO NOT request to share the spreadsheet. Just make a copy yourself. See below.
  • Yellow cells is where you manually enter data.
  • Aqua colored cells are formulas so do not overwrite.

To save a copy into your own account, do the following:

  1. Sign into your Google Docs account
  2. Click this link to open Stock Portfolio Tracking Spreadsheet
  3. Go to File > Make a Copy
  4. Rename and press OK to save to your account

Stock Portfolio Tracking Spreadsheet

While you’re at it, you can also get more spreadsheets and checklists by registering your email to Old School Value.

Click the image below and I’ll send you checklists and more immediately.

Stock Portfolio Tracking Spreadsheet

How to Use This Portfolio Tracking Spreadsheet

Once you’ve saved the spreadsheet to your account, there are basic areas to cover.

Open up the spreadsheet you just copied to your account. You must open your copy as you cannot edit my version directly.

Easiest way to go through this tutorial is to start backwards with the spreadsheet.

Start from

  • Transactions_OSV
  • to Summary_OSV
  • to Portfolio Summary

Stock Portfolio Tracking Spreadsheet

Step 1: Editing Transactions

Stock Portfolio Tracking Spreadsheet

How to enter transactions

  • Date: Enter the transaction date
  • Type: Select the type of transaction. Select from buy, sell, dividend, fee, or split.
  • Stock: Enter the stock ticker
  • Transacted Units: Enter the number of shares purchased, sold, receiving dividends
  • Fees: Enter the trading commission or any other related fees like tendering fees or other one time fees related to a transaction
  • Stock Split Ratio: Enter the split factor to update the spreadsheet with the proper number of shares now held in your account

To enter new transactions, delete the values and edit it with your own as I show in this video.

The default spreadsheet you save to your account has the pre-loaded template data you can follow enter your own transactions.

Step 2: Updating the Summary Transactions Data

The purpose of the summary tab is to simplify all the transactions you enter into the transactions section of the stock portfolio tracker into an easier to understand format.

Rather than going through hundreds or thousands of transaction data to figure out how you are doing, the Summary tab condenses it to a single line per stock.

Here’s what I mean.

Just in this sample data alone, there are 20 transactions.

Stock Portfolio Tracking Spreadsheet

stock portfolio tracker transactions data

If you buy and sell the same stock multiple times, this list can grow out of control.

But in the Summary data, each row represents the full details of a single stock.

Stock Portfolio Tracking Spreadsheet

stock portfolio summary data

Remember that the yellow cells are the ones you fill up and the blue cells contain formulas which you copy and paste to the next row.

Stock Portfolio Tracking Spreadsheet

stock portfolio tracker summary instructions

Step 3: Interpreting the Portfolio Summary

The Portfolio Summary grabs the data from the Summary_OSV tab. That’s why you don’t want to enter the same stock multiple times in the Summary_OSV tab. Otherwise, you’ll be double counting your investments.

Stock Portfolio Tracking Spreadsheet

stock portfolio summary dashboard

This section is calculated automatically. Nothing to do here.

The focus is a simple profit and loss analysis of your portfolio. No % returns, CAGR calculations, YTD, Sharpe ratios, Beta and so on.

Just a straight up “how much money did I make or lose” display.

The different colors match the investment category you select in the Summary_OSV.

Stock Portfolio Tracking Spreadsheet

This way, you can break down the investments styles that do the best for you.

Step 4: How to Edit the Table in the Spreadsheet

I’ve added three charts to the Portfolio Summary tab.

For every new position, you have to edit the range of the cells for the data to be updated in the graphs.

First, there is a tab called “ChartData-DONTEDIT” which holds and sorts the data for the graphs by market value.

Do not change anything in the “ChartsData” tab unless you know what you are doing.

This tab grabs data from Summary_OSV, sorts it and used to create the charts.

One of the graphs/tables in the Portfolio Summary section you see looks like the following image.

Click on the table once and a small menu icon appears in the corner. Click it and then select “Advanced Edit”

Stock Portfolio Tracking Spreadsheet

stock portfolio edit charts

The process looks like this.

Stock Portfolio Tracking Spreadsheet

Then with the chart editor open, click on

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