Corporate Governance & Executive Compensation 2015 Survey by Shearman & Sterling LLP

2015 Corporate Governance & Executive Compensation Survey – Introduction

We are pleased to share Shearman & Sterling’s 2015 Corporate Governance & Executive Compensation Survey of the 100 largest US public companies. This year’s Survey, the 13th in our series, examines some of the most important corporate governance and executive compensation practices facing boards today and identifies best practices and emerging trends. Our analysis will provide you with insights into how companies approach corporate governance issues and will allow you to benchmark your company’s corporate governance practices against the best practices we have identified.

Shareholder Activism

Shareholder activism is here to stay and well-funded activist hedge funds are setting their sights on bigger targets to generate the outsized returns they and their investors expect. This year, eight of the Top 100 Companies were subject to an activist campaign, up from six of the Top 100 companies in 2014. No company is too large to become the target of an activist, and all public companies should evaluate their businesses in light of the themes activists most frequently pursue, including acquisitions, dispositions and spin-offs, returning cash to shareholders through dividends or share buybacks and modifying corporate governance practices. Additionally, as this year’s DuPont-Trian proxy contest illustrates, a critical element of any company’s defense against an activist is effective engagement with its shareholders.

Proxy Access

It is clear at this point that proxy access will remain at the forefront of corporate governance debates in 2016 and beyond. In the 2015 proxy season, we saw a dramatic increase in the number of US public companies that received shareholder proxy access proposals — from just 20 in 2014 to 112 in 2015. We also identified 10 companies that adopted a proxy access by-law or included a management proxy access proposal in their proxy statements. In light of the high degree of focus on proxy access in 2015, in this year’s Survey we analyzed the various approaches taken by this universe of 122 companies as well as the results thereof. Our findings with respect to shareholder proxy access proposals received by, and proxy access by-laws adopted for, the Top 100 Companies are presented in other sections of our Survey.

Board Leadership

The separation of the offices of CEO and chair of the board is a corporate governance practice that continues to receive significant attention as shareholders increasingly demand that the chair of the board be independent of management. Yet, at 63 of the Top 100 Companies, the CEO also served as the chair of the board. This year, the most frequently submitted governance-related shareholder proposal at the Top 100 Companies called for an independent chair of the board. Despite the lack of majority support for these proposals, we expect shareholders to continue pressuring boards to separate the two offices.

Women in Leadership

Board diversity matters. Our Survey of board gender diversity, only one aspect of board diversity, shows that achieving gender “equality” on boards is still a long way off. Women held 22% of the total number of board seats at the Top 100 Companies and only two companies have a board where women held 40% or more of the board seats. While increasing the number of women serving on boards continues to be in the spotlight, more needs to be done if there is going to be an increase in the rate at which women are appointed to boards and top executive leadership roles. Women serve as the chief executive officer at only eleven of the Top 100 Companies and as both the CEO and chair of the board at seven of those companies. There is no easy answer to achieving better representation of women on boards and in C-Suites, and nominating and governance committees need to stay focused on and be proactive in accelerating gender balance and increasing all aspects of diversity in leadership roles.

Board Refreshment

In today’s complex, global business environment, board composition remains an important topic for nominating and corporate governance committees. This complex debate weighs the benefits of director continuity against the needs for fresh perspectives, diverse viewpoints and specialized experience on corporate boards. While mechanisms such as mandatory retirement ages and term limits provide straightforward ways to keep a board refreshed, they do not necessarily take into account whether a director is an effective member of the board nonetheless. Our Survey looks at issues related to average tenure, retirement ages and term limits.

Compensation Disclosure and Practice

In many ways, the compensation disclosures and practices of the Top 100 Companies reflect a “follow the pack” mentality. With the advent of say-on-pay and increased shareholder activism, our review of these companies’ proxies reveals compensation disclosures that are growing in size and incorporating flashier graphics, but in some cases are becoming less distinguishable from company to company.

Some trends we have observed: 52 companies disclosed that they maintained pledging policies in 2013; that number has increased by 58% to 82 by 2015. This increase may partly be a product of the focus on hedging and pledging by proxy advisory firms. Similarly, companies are mimicking each other in the presentation of their disclosures. For example, in 2014, 59 companies provided an up-front “proxy summary” that included key points of the compensation disclosure. In 2015, this number jumped 25%, as 74 companies included an upfront proxy summary. A discussion of good corporate governance practices is included in 54 of these proxy summaries, making it the most prevalent feature. Often, this good governance disclosure is presented through a “what we do” and “what we don’t do” chart that looks very similar from company to company.

Shareholder Engagement

The number of Top 100 Companies disclosing their shareholder engagement efforts around say-on-pay in 2015 increased to 77, compared to 62 in 2014 and 45 in 2013. The substance of the disclosure varies, but most companies discuss the number of shareholders contacted  nd their aggregate stock ownership percentage, the feedback received and any changes implemented.

The Survey reveals that shareholder engagement can have a positive impact on companies with low say-on-pay approval  rates. Of the eight companies that received approval ratings below 80% in 2014, six provided detailed disclosures of their shareholder engagement efforts and the changes made to their compensation programs. These six each received a greater than 80% say-on-pay approval rate in 2015. Of the two companies that did not make disclosures, one company failed its 2015 say-on-pay vote and the second company received nearly 22% lower approval than in 2014.

Clawbacks

In July of 2015, the SEC proposed its long-awaited rules to implement Section 954 of the Dodd-Frank Act. The proposed rules would require each listed company to develop and disclose a clawback policy that mandates the recovery of excess incentive-based compensation received by an executive officer when the company corrects erroneous financial data by preparing an accounting restatement. This year, 87 of the Top 100 Companies publicly disclosed that they voluntarily maintain a financial clawback policy, although most of these would not be Dodd-Frank compliant.

Once these rules are finalized, many companies will need to either amend their current clawback policies or adopt a supplemental policy that conforms to the SEC’s requirements. Notably, although the SEC’s proposal does not require misconduct to trigger recovery, 62 of the current voluntary policies require

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